Overview
In BridalLive, what shops refer to as “Inventory Purchases” are tracked through Purchase Orders and Receiving Vouchers.
To see how much you spent during a specific month or year, you will use the Receiving Voucher Journal under Purchasing Reports.
This report can be filtered by Order Type, including:
• Stock
• Customer
• All
You can choose the option that best matches what you are reviewing.
How to Review Inventory Purchases by Month
Step 1
Go to Reports
Step 2
Click Purchasing Reports
Step 3
Select Receiving Voucher Journal
Step 4
Set your Receiving Voucher Start and End Dates
Example:
January 2025
Start Date: 01/01/2026
End Date: 01/31/2026
Step 5
Select your Order Type:
• Stock, for inventory purchased for the floor
• Customer, for special orders
• All, to include both
Step 6
Apply any additional filters if needed, such as Vendor or Status
Step 7
Click Run Report
Step 8
Export to Excel or PDF, or click Print
Tip
For annual reporting, run this report month by month and save each export separately for clean bookkeeping records.
Example file naming structure:
2025-01 Inventory Purchases
2025-02 Inventory Purchases
What Does the Receiving Voucher Journal Show?
This report includes:
• Receiving Voucher Number
• Purchase Order Number
• Vendor
• Receive Date
• Invoice Number
• Check Number
• Subtotal
• Discount
• Freight Fee
• Total
The totals reflect what was received into inventory during the selected date range, based on the Receiving Voucher date.
Important Reporting Note
BridalLive reports reflect live data.
If a Purchase Order or Receiving Voucher is edited after a report is run, future reports will reflect the updated values only. BridalLive does not store historical snapshots within reports.
For bookkeeping accuracy, we recommend exporting and saving your monthly reports at the time of reconciliation to preserve a fixed record.
When Should I Use the Receiving Report Instead?
If you need item-level detail rather than financial totals, you can use:
Reports > Purchasing Reports > Receiving Report
This report also allows you to filter by Order Type, including Stock, Customer, or All.
The Receiving Report shows:
• Vendor item name
• Quantities received
• Size
• Cost
• Balance due on special orders
Use this report for inventory management and operational review rather than monthly financial summaries.